Aims and constitution

Folkestone Arts Collective
Mission statement 2011

The Folkestone Arts Collective is a membership organisation for the benefit and development of all members. It aims to facilitate the exposure of all forms of creative practice in South East Kent and to provide opportunities for artistic development, to provide a forum for members to network and assist each other in their artistic and commercial practice.

Folkestone Arts Collective
Constitution

1. Members must be 13 years old or over at the date of joining and resident or working in Kent.
2. The membership year runs from 1st April for one year.
3. Core members of Chair, Secretary, and Treasurer are to be elected from the paid up membership at an Annual General Meeting. All core members will stand down at the AGM and be re-elected or replaced following a secret ballot counted at the end of the AGM.
4. 30 days notice in writing shall be given of the date of any Annual or Extraordinary General Meeting. At any time a majority vote of the core group or 33% of the general membership may call Extraordinary General Meeting at 30 days notice, should exceptional circumstances require such a meeting. If requested to do so the secretary will notify members of any EGM called.
The committee reserves the right to refuse membership to any person likely to bring the Folkestone Arts Collective into disrepute, and to revoke with immediate effect the membership of any member bringing the Folkestone Arts Collective into disrepute, misrepresenting the Folkestone Arts Collective, or failing to comply with the stated terms and conditions of any exhibition or display opportunity or workshop or display liability. Such member has the right of appeal at the following AGM or any EGM.
5. Work exhibited, performed or displayed by members of the Folkestone Arts Collective must be their own work and not infringe any copyright or intellectual property rights. Derived artworks must be clearly attributed and comply with UK copyright law.
6. Musicians are responsible for ensuring any performing fees are paid if other artists’ work is performed.
7. All creative practitioners exhibit, perform or display their work within/through Folkestone Arts Collective at their own risk of theft or damage and should ensure they carry sufficient insurance cover to mitigate any losses.
8. The Folkestone Arts Collective aims where possible to reimburse at market value any officers or members providing professional services to the Collective, as well as out of pocket expenses.
9. Receipts for expenses must be provided to the treasurer within 30 days of any given event for reimbursement to be made. The hourly rate of pay and hours to be worked, or overall fee must be agreed in advance with the Core Group for a claim to be valid.
10. The Folkestone Arts Collective has a bank account with the HSBC. Funds may only be withdrawn on any two of three signatures. The committee is to be updated by the treasurer at every committee meeting. Full annual accounts must be presented at each AGM.
11. In the event of the dissolution of the Folkestone Arts Collective the remaining funds of the Collective will be equally divided between all fully paid up members after the settlement of any fees, expenses, invoices and commissions due for payment.
12. Any equipment purchased collectively is to be available to all, in a fair way, kept accordingly and recorded in a log, not held by any member for “too long” a period.
13. Any equipment can be borrowed by any member against a diminutive fee and refundable deposit and must be logged and signed for when borrowed.

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